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Notaries must keep their seals and journals secure and under their personal control, avoiding sharing or allowing others to handle them. This practice is crucial to prevent any misuse or unauthorized access, which could lead to potential misconduct. Even allowing a supervisor, who is not managing the notary program, to see these items can create risks. Additionally, when conducting notarizations, using privacy guards is important to protect against identity theft, emphasizing the significance of maintaining the confidentiality and security of sensitive information.