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To begin the process, log in to Poitiers at the alumni registration site with your registered email and password. Once logged in, navigate to the left menu and select "Review Activity Proposals," then click on "Chapter Annual Plan" to view approved activities, reunions, and country projects. Click "Add Report" next to the relevant activity, fill in the necessary details, upload four pictures, and click the green "Save Report" button. After saving, use the "Add Financial Expenses" button to input expense details, upload a receipt, and click "Add More" for additional expenses. Finally, if total expenses are within the approved budget, click the check button to complete the process.