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every contact entry and past perfect whether an individual a couple or an organization is considered a unique record occasionally duplicate records may unintentionally be created causing difficulty when it comes time to enter things like dues payments volunteer hours or accessions there is no button to automatically merge duplicate records the contact section of the program is too complex for this type of function please dont hesitate to call past perfect support to discuss your situation before proceeding begin by making a backup of your data to the hard drive when the backup is complete exit to the main menu and go into the contact section of the program the example in this video will merge two records one for Jackie Smith and another for Jaclyn Smith the address on Jackies record is one two three main street past bill PA this is the same address for Jaclyn since the names are similar and the addresses are the same we can be pretty sure that these two records are for the same pers