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In this tutorial, Valentine from Chico explains how to utilize their purchase order template in Excel, designed for small businesses and manufacturers. The template facilitates recording suppliers, managing purchase requests, monitoring deliveries, and automating purchase order management. Unlike a typical spreadsheet, the Chico system includes three interconnected Excel files that utilize Shigo connections for data transfer. This allows users to set up a customized purchase order system without needing specialized software. The spreadsheet approach is scalable, enabling users to link this system with other business functions like inventory or sales for an integrated procurement solution.