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How to Manage Payroll Deduction Authorization

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In this tutorial, Lisa from GTA Accounting Professional Corporation provides a guide on Canadian payroll deductions for employers. As businesses grow and hire employees, it’s crucial to manage payroll accurately to avoid penalties from the CRA. Key responsibilities include opening a payroll account with the CRA and establishing a system to gather necessary employee information, such as Social Insurance Numbers (SINs). Each pay period, employers must ensure proper deductions are made and remitted. The guidance emphasizes the importance of understanding payroll processes to maintain compliance and effectively manage employee compensation.

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How many days after payroll are payroll taxes due?

Monthly deposit schedules require employers to deposit their taxes on the 15th day of the month following the month in which the employees were paid. For example: If an organization pays its employees on April 30 for hours worked that month, that organization must deposit the taxes from that payroll on May 15.

How do I submit payroll deductions to CRA?

If you are a regular or quarterly remitter: Fill out the appropriate section of your Form PD7A, Statement of account for current source deductions. Write the CRA a letter and include all of the following: Your name, position, and telephone number. The payroll program (RP) account number you are reporting for.

What is a payroll deduction?

Payroll deductions are wages withheld from an employees total earnings for the purpose of paying taxes, garnishments and benefits, like health insurance. These withholdings constitute the difference between gross pay and net pay and may include: Income tax. Social security tax.

How often do you have to remit payroll deductions?

Remit quarterly unless the CRA tells you, on your statement of account, that you have to remit at a different frequency. The monthly withholding amount (MWA) is the total of all required remittances in one calendar month.

How often do I have to make 941 deposits?

IRS Form 941, Employers Quarterly Federal Tax Return, is used by an employer to report federal income tax withheld from employees (including withholding on sick pay and supplemental unemployment benefits) plus the employers and employees share of social security and Medicare tax. It must be filed each quarter.

How do you account for payroll deductions?

The journal entry will record the wages expense and any deductions from the employee paychecks. Debit Wages Expense for the full amount the company must pay for the pay period. Credit Net Payroll Payable and any deductions required. Add the total number of debits and then add the total number of credits.

Do I pay 941 monthly or quarterly?

File Form 941, Employers QUARTERLY Federal Tax Return, if you paid wages subject to employment taxes with the IRS for each quarter by the last day of the month that follows the end of the quarter. If you timely deposited all taxes when due, then you have 10 additional calendar days to file the return.

How long do you have to remit payroll taxes?

Under monthly depositing, you must deposit the taxes that youre required to withhold or pay on wages paid during a calendar month by the 15th day of the following month. So, amounts withheld or paid on June wages, must be deposited by July 15th.

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Manage Payroll Deduction Authorization