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When recording sales into QuickBooks, there are two primary workflows. With the first workflow, customers have a number of days to pay. Theres also a second workflow though, which is if a customer pays at the time of the sale. Now with the first workflow, with the customers having a number of days to pay, the first transaction you enter is an invoice. Then later, they give you a payment. And that payment gets applied to the invoice in the form of a receive payment transaction. Its something that you need to enter into QuickBooks. If the money goes directly into checking, youre done. Theres no other transactions to enter. But if the payment is going to be deposited at the bank later, or grouped together with other customer payments, there is one final transaction that needs to be made, which is a bank deposit. So that is the first work flow, if a customer is given a number of days to pay. If, however, a customer pays right away, the first transaction that you need to enter is a sale
