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when you are inserting a drop-down menu in Excel it is called data validation in this example we would like a drop-down menu in cell a1 and we would like that menu to contain four options were going to use trainee jr. staff and manager so were going to type those in over on the right in any cell in this one were using L were then going to click back on a1 and click on data we are then going to select data validation and go to settings under settings youre going to have allow lists meaning youre you want to insert a list youre then going to select source and this means what do you want to populate that list so were going to select the four options over on our right and were actually going to create an error alert so that if you dont select one of those four options it gives you a warning you can do stop you can do warning you can provide information so were going to go with warning and were going to title that warning invalid and then you can put a little error message in so