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The video tutorial explains how to use checkboxes to create an attendance spreadsheet. It utilizes an ID number, which can be manually typed or scanned via a barcode. Once the ID is entered, a VLOOKUP function retrieves the corresponding name from a list. Additionally, the spreadsheet generates a timestamp using Excel's NOW function, displaying both the current date and time. This timestamp updates automatically with each new entry. For instance, entering a new value will refresh the time displayed, ensuring accurate tracking of attendance. The tutorial demonstrates these functions in action and highlights their practical application.