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writing official letters is a very responsible task it is the index to ones official makeup and clarity in thinking it helps the employee impress upon the future or the present employer time is the most valued resource in the present day fast world less is more is the present day watchword it would be preferred if one writes minimum and conveys the essential things subtly so with this point in mind lets work on the format and the contents of writing formal letters lets discuss the what and how of a formal letter formal letters are meant for exchanging official information its a formally constructed document for conveying many things official an official letter is returned from one organization to another individuals to organizations and vice versa the language used in the official letters should be very simple to the point without a trace of emotive or flowery language the information presented should never be fleeting instead they should be factual and verifiable it is preferred