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A purchase order (PO) is a document essential in the purchasing process, signifying an agreement between the buyer and seller. The process begins with both parties negotiating terms, including the type, volume, and price of goods or services, along with delivery dates. Once negotiations are complete, the buyer creates and sends the purchase order to the seller. Upon acceptance of the terms by the seller, they issue a purchase order confirmation, establishing a legally binding contract between the two parties. Understanding purchase orders is crucial for business owners navigating the purchasing process.