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This section emphasizes the importance of maintaining up-to-date records, specifically an emergency contact and medical information form for child students. Access to this information is crucial and is typically stored on the school's system for quick retrieval by office staff, with a hard copy also kept in a folder. Essential details include the child's name, date of birth, and parent or carer information, including phone numbers for quick contact. An additional emergency contact is also necessary if the primary contact can't be reached. Medical information is vital for emergencies, ensuring access to a doctor if needed. These comprehensive records are maintained both physically and online.