Easily Hide SNN Field from the Employee Reference Request

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How to Hide SNN Field from the Employee Reference Request

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hey everyone and welcome to todays segment of ask the HR expert I received a great question today thats also super common so I thought Id share with the group the question Center is around employee reference requests should you respond to these how do you respond what should your policies say and who should really be doing these for your organization first lets talk about why this comes up is a common question the centers around some exposure that you might have in the realm of defamation claims so if youve given a negative employee reference and the employee disagrees this is where you might be facing that defamation claim so here are some tips to keep you out of that situation so first off policy you want to make sure the policy states that all of these information requests go to HR this will keep responses compliant and consistent with policy second the employee consent should also be received in writing the reference requests itself should be in writing and the response should

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Below are some common questions from our customers that may provide you with the answer you're looking for. If you can't find an answer to your question, please don't hesitate to reach out to us.

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Do employers ask for copy of SSN?

The employee may show the card if it is available. But, do you really need to see the card? While not required, SSA provides a service for employers to verify a name and SSN for wage reporting purposes when you want additional assurance of an employees correct name and SSN.

Is it normal for job applications to ask for SSN?

ing to the Society for Human Resource Management (SHRM): It is not unlawful for employers to request an SSN on an application form; however employers should request SSN only when absolutely necessary, such as in conjunction with a background check, completing a W-4, or enrolling an employee into benefits plans.

Is it normal for a job application to ask for last 4 of SSN?

Recruiters will ask for the last 4 digits of your SSN so they can use that as proof that they had your permission to submit you on a job. A recruiter calls or emails you and you send them your resume and agree to be submitted to a particular job.

How do I hide my Social Security number in Excel?

I recommend using text arithmetic to solve your problem. To do this, create a new column containing the formula =*** - ** - RIGHT(B2,4), to insert asterisks and dashes along with the last four digits of each employees Social Security number, as illustrated in column C below.

Do job applications usually ask for SSN?

Generally, employers should not request a Social Security number (SSN) on an employment application as the SSN is not directly related to an applicants ability to perform a specific job and applications are often viewed by individuals who do not have a need to know this information.

Can SSN be masked on w2?

ing to the IRS General Instructions for Form W-2, you can truncate the Employees Social Security Number on their copy (the employee copy) of the Form W-2. Since the employee knows their own Social Security Number, they do not need the full number on their copy of Form W-2.

Is it safe to share SSN with employer?

Due to identify theft and general privacy issues, employers should avoid requesting unnecessary information and then sharing it inadvertently with hiring managers or others. As a general practice, employers should request a SSN from an applicant only when absolutely necessary.

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