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hi and welcome back to the 10 common HIPAA violations video series as a covered entity you need permission before you can release sensitive information to anyone outside of your patients health care team patients grant this permission to you through an authorization form which must be signed by the individual to be valid all too often health care providers do not comply with the patient signature requirements avoid this infraction by instituting policies and procedures that ensure you receive all pertinent information always have a space reserved on authorization forms for the patient signature and date make it customary for work force members to check for the signature before releasing information outlined on the authorization keep track of which patients have personal representatives so you know when someone elses signature may validate a document remember a little organization goes a long way in achieving HIPAA compliance