Easily Hide Mark to the Employee Reference Request

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How to Hide Mark to the Employee Reference Request

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hey everyone and welcome to todays segment of ask the HR expert I received a great question today thats also super common so I thought Id share with the group the question Center is around employee reference requests should you respond to these how do you respond what should your policies say and who should really be doing these for your organization first lets talk about why this comes up is a common question the centers around some exposure that you might have in the realm of defamation claims so if youve given a negative employee reference and the employee disagrees this is where you might be facing that defamation claim so here are some tips to keep you out of that situation so first off policy you want to make sure the policy states that all of these information requests go to HR this will keep responses compliant and consistent with policy second the employee consent should also be received in writing the reference requests itself should be in writing and the response should

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Got questions?

Below are some common questions from our customers that may provide you with the answer you're looking for. If you can't find an answer to your question, please don't hesitate to reach out to us.

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Can I decline to give a reference?

You Have the Right to Decline a Reference Request There is never an obligation to give someone a reference. You can politely and diplomatically decline the request without offending the person who asked you. The trick is to do so without making your refusal sound like a personal criticism or a professional rejection.

Can a reference be confidential?

If a reference contains sensitive information you should mark it as Confidential, though this will not guarantee that it will not be disclosed in the event of a subject access request. Also, it is good practice always to mark references as Confidential in case they contain sensitive personal data.

Can you prevent employees from giving references?

Your human resources department does not have to give references for former employees. There is no law that mandates this, and your company cannot get in trouble for refusing to comply with reference requests.

How do you say no to reference request?

Keep it Short and Simple. If you dont know the person well, or what you do know makes you hesitant to risk your reputation by offering a recommendation, let him or her down easy, but keep it brief. Offer to Help in Other Ways. Be Honest. Tell a White Lie. Focus on the Positive.

How do you tell someone you dont need them as a reference?

Heres a suggested response you could write: Im sorry, its our company policy not to write recommendations. I hope you understand. If theres anything else I could do to help, please let me know.

Do you have to tell someone you listed them as a reference?

Make sure to let them know immediately each time you submit their name as a reference, so theyll be ready if theyre called (email is fine for this).

How do you politely decline a reference request?

Keep it Short and Simple. If you dont know the person well, or what you do know makes you hesitant to risk your reputation by offering a recommendation, let him or her down easy, but keep it brief. Offer to Help in Other Ways. Be Honest. Tell a White Lie. Focus on the Positive.

How do you say you cant provide a reference?

So be honest, and decline on behalf of the other persons best interests: Medha, I wish I could help, but I really dont think I know you well enough to provide as strong a reference as you probably need and deserve. Id encourage you to docHub out to someone who knows your work style/product/ethic better.

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