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to fill in this schedule we can select names from a drop-down list of employees where everybody is listed to make the job easier well create a short list that doesnt include the used names and all it will take is one cell with a formula this is deborah dalglich from contextures.com the formula that were going to build uses new functions that are in excel 365 sort and filter if youre using an earlier version of excel follow this link to my website and youll find instructions that dont use sort and filter before we change this drop down well take a quick look at how its set up now and how it works if i select one of the data validation cells and go to the data tab data validation i can see that its based on a named range imp list full so thats our list with all the employee names when i click the arrow i can see all the names and even if a name has been selected before its still in the list and i could accidentally select that again and that could cause problems heres our ful