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in this section we are looking at the importance of keeping records up to date this is an emergency contact and medical information form for a child student its important to have access to this at all times normally it will be on the school base on a system so the secretary or office person can access it also a hardcopy is kept in a folder so childs name is the first thing which is important so we know who we are talking about their date of birth thats also important we also need the parents or carers name so we know who we are speaking to when we ring up of course the phone number thats important so we know who to ring and the number quickly the second point of emergency here is also vital in case we cannot get hold of the first parent or carer and also its important to have medical information in case of an emergency and we have to get hold of their doctor now thats quite a big form which will be kept as Ive said before in the office in a folder and also on online systems this