Hide Checkmark from the Employee Reference Request and eSign it in minutes

Aug 6th, 2022
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How to Hide Checkmark from the Employee Reference Request

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hey everyone and welcome to todays segment of ask the HR expert I received a great question today thats also super common so I thought Id share with the group the question Center is around employee reference requests should you respond to these how do you respond what should your policies say and who should really be doing these for your organization first lets talk about why this comes up is a common question the centers around some exposure that you might have in the realm of defamation claims so if youve given a negative employee reference and the employee disagrees this is where you might be facing that defamation claim so here are some tips to keep you out of that situation so first off policy you want to make sure the policy states that all of these information requests go to HR this will keep responses compliant and consistent with policy second the employee consent should also be received in writing the reference requests itself should be in writing and the response should

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You should tell them that the reference could only speak to dates of employment, and therefore you couldnt complete the check. This can be a mildly uncomfortable conversation, but youre doing the candidate a favor: theyll want to know that they have a reference they cant count on!
So be honest, and decline on behalf of the other persons best interests: Medha, I wish I could help, but I really dont think I know you well enough to provide as strong a reference as you probably need and deserve. Id encourage you to docHub out to someone who knows your work style/product/ethic better.
Tips to Get the Most Out of Reference Checks Dont pass the buck. Take time to prepare before contacting anyone. Pick up the phone. Dont ask close-ended questions. Listen closely for things that are not said. Document the calls. Avoid cold calling. Aim for variety.
Heres a step-by-step guide for doing so: Respond to the students request in a timely manner. Write a brief email in a professional tone. Provide an honest reason for declining the opportunity. Offer to help promote their candidacy through other methods. Show gratitude for their request.
There are no state or federal laws that prohibit an employer, a coworker, or anyone else from providing a poor reference for someone else. However, an employer may cross the line and face liability if he or she makes an untrue statement about an applicants performance.
Keep it Short and Simple. If you dont know the person well, or what you do know makes you hesitant to risk your reputation by offering a recommendation, let him or her down easy, but keep it brief. Offer to Help in Other Ways. Be Honest. Tell a White Lie. Focus on the Positive.
Although not every employer will check your references, the majority will. Considering the investment that they are going to make in hiring you, you should assume they will contact your references. As such, its crucial that you provide high-quality references that will help you secure the job.

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