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The file management system being discussed is similar to Dropbox or Google Drive, offering five terabytes of data and integration with other applications mentioned. Users can upload files for projects, courses, deals, or customer-related tasks, which can then be shared with project management, work drive, and CRM systems. This system allows both customers and employees to access files based on permissions, creating a streamlined approach to file sharing across various applications. Essentially, it is like Dropbox but enhanced.