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unfortunately traveling is a necessary expensive part of business life according to one estimate business travel is the third largest controllable line item affecting profitability in this video we will discuss a few ways your company can reduce its travel expenses one meet via video conference the quality of web-based conferencing services have improved to the point that flying cross-country to meet face-to-face is becoming less necessary to establish preferred vendor relationships most major hotels and car rental companies will negotiate reduced rates with business customers that agree to make them their preferred vendor three create an in-house booking system along with a specific travel policy designate one person or an online service to book travel for your company using a company credit card can also offer additional benefits such as free car rental insurance and air miles four plan ahead of time money is saved when air travel is booked well in advance in one case a plane ticket