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The video discusses the process of conducting a resolution in lieu of an annual general meeting (AGM). The director or board of directors calls for the AGM and sends notice to all shareholders, as required by the Companies Act. Shareholders must receive the notice 21 days before the AGM, containing information about dates, time, location, and agenda. The notice can be sent via email if permitted in the company's memorandum of incorporation. The AGM can also be called at short notice with shareholder agreement. The chairperson, who may not be a company director, runs the AGM, with a nominated person taking meeting minutes. Shareholders are reminded of their right to appoint a proxy.
