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To effectively write corporate minutes, it’s important to understand their purpose and structure. Corporate minutes document the annual shareholders meeting, which must be held at least once a year as mandated by corporate bylaws. Shareholders usually waive notice of the meeting, particularly in small corporations. During the meeting, shareholders elect directors, and the minutes should include the date, time, location, and attendance, detailing the number of shares held by each participant to confirm a quorum. The minutes should also note the outcome of the election. Finally, the secretary must sign off on the completed minutes to finalize the record.
