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To send a fax, first ensure you have the recipient's dedicated fax phone number. Place your documents in the fax machine's document feed. Enter the recipient's fax number, then press the send button. The fax machine will scan the documents and initiate the transmission. You may hear a series of noises, known as a handshake, which indicates that the machines are communicating to agree on a transmission speed. After the fax is sent, the machine will display a confirmation, and you may configure it to print a transmission report confirming the successful sending of the documents.