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Business letters effectively convey messages in a formal and structured manner, making them versatile for various purposes such as official requests, announcements, and cover letters. The block format is commonly used, featuring left-justified, single-spaced text with double spaces between paragraphs. A standard letter begins with the sender's mailing address, the date, and the recipient's name, company, and address. The salutation should include the recipient's title and last name, or their full name if the title is unknown, followed by a colon. The first paragraph of the body should introduce yourself and your main point, with subsequent paragraphs providing additional details.
