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Valentine from Chico demonstrates how to use an Excel purchase order template, designed for small businesses, stores, and manufacturers. This template helps record supplier information, receive purchase requests, monitor deliveries, and automate purchase order management. Unlike standard spreadsheets, it features a workflow of three interconnected Excel files that utilize Shigo connections for automated data transfer. This setup allows users to create a custom purchase order system using just spreadsheets, making it scalable and easy to integrate with other business management tools like inventory or sales, leading to a comprehensive procurement system across the company.