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How to circulate the minutes of a meeting via email Minutes of a meeting is a document that contains a point-form summary that occurred during a meeting. Usually, minutes are prepared for some formal meetings within an organization. You can use a Word document or an Excel Sheet or a Powerpoint to write down the minutes of the meeting. Just make sure to include all key points the way they can be understood by everyone everyone who happens to read the minutes, even if they were not present at the meeting. Typically, meeting minutes should be distributed within a few days after the meeting. The minutes can becirculated by email or kept in a shared space. If its your companys procedure, that you distribute minutes electronically, you may choose to email the minutes to each attendee or use a cloud-based sharing tool (Google Docs). For example: Email version
