Is it safe to send medical records via email?
Just because you wont t break any laws by sharing information through email doesnt mean its safe for you to do so. While sending medical records via email doesnt directly violate HIPAA laws, the information could easily be obtained by unauthorized individuals and a bdocHub exposing a practice to liability may occur.
Can you send medical information via email?
Technically, you can send health information via email, but not without risks. HIPAA does permit healthcare providers to share information about patients through email, but youll need to take important, critical extra security measures.
Is it safe to send medical records by Gmail?
On its own, email is not a secure platform to transmit PHI. In fact, using Googles email service, Gmail, to send PHI without encryption is against Googles Terms of Service. Emailing PHI without encryption could very easily lead to a bdocHub if the email ended up in the hands of the wrong party.
What is the best way to mail medical records?
HIPAA rules state that you must send PHI-related documents through First Class postal mail. In some situations, you must use certified mail, and the recipient must sign for it. When sending it certified, its trackable, as well. You should never use standard mail.
Is emailing medical records a HIPAA violation?
HIPAA does not prohibit the electronic transmission of PHI. Electronic communications, including email, are permitted, although HIPAA-covered entities must apply reasonable safeguards when transmitting ePHI to ensure the confidentiality and integrity of data.
What is the HIPAA security rule for email?
Emails including PHI shouldnt be transmitted unless the email is encrypted using a third-party program or encryption with 3DES, AES, or similar algorithms. If the PHI is in the body text, the message must be encrypted. If its part of an attachment, the attachment can be encrypted instead.
Does HIPAA allow medical records to be emailed?
HIPAA does not prohibit the electronic transmission of PHI. Electronic communications, including email, are permitted, although HIPAA-covered entities must apply reasonable safeguards when transmitting ePHI to ensure the confidentiality and integrity of data.
Can PHI be sent over email?
Yes, organizations can send PHI via email, if it is secure and encrypted. ing to the HHS, the Security Rule does not expressly prohibit the use of email for sending ePHI.
Are all emails HIPAA compliant?
For HIPAA compliance, email containing personal health information, or PHI, must be end-to-end encrypted. This is not a standard feature of Gmail or Google Workspace (formerly known as G Suite).
How do I send my medical records by email?
I was treated in your office [at your facility] between [fill in dates]. I request copies of the following [or all] health records related to my treatment. [Identify records requested (e.g., medical-history form you filled out; physician and nurses notes; test results; consultations with specialists; referrals).]
