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how does payroll know what to print in each box of the W-2 form the secret is the template why dont you stay with us for a while and well show you how it works when this lesson is over you will be able to customize the W-2 template to accommodate your reporting needs and youll be able to use formulas in the template to pull in specific pay deduction or Fringe amounts Gina Im getting ready to file W-2s but how do I make sure that payroll reports the amounts that we need in specific boxes of the form when you print W-2s its based off of a template so what you should do beforehand is to customize this template to make specific information print in certain boxes on the form oh I didnt know that how do I access this template oh I can show you but before you customize the template you should make sure that you know what needs to be reported and how good point so I should download the form W2 instructions from the IRS website and have it on hand to know what needs to go in each box exa