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there is so much confusion about archiving in outlook now i think the reason is that there are three different ways to archive emails in outlook each method has the word archive in it but all are very different and have their advantages and disadvantages so its important to understand which method is the right one for you and with all this free cloud storage do you even need archiving at all lets find out before we dive into the technicalities of archiving in outlook lets first clarify what its used for in the old days mail server space was expensive so the solution was archiving meaning to keep the mailbox small by moving out old emails to a separate data file or psd file now you get 15 gigabytes of cloud storage sometimes more even with free email accounts so why archive well for me it comes down to two main reasons number one compliance and legal each country or industry has its own standards and regulations when it comes to data security and retention a lot of intellectual prop
