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To conduct an effective meeting, four crucial elements must be in place. Without them, you risk encountering issues where prospects or customers fail to see value in the discussion, leading to a lack of direction, prolonged sales cycles, and unresponsive communications post-meeting. This can manifest as unanswered calls and emails. It's essential to prepare adequately before the meeting, which includes researching the individual or group, as well as their company. This preparatory work can be done using platforms like Facebook, LinkedIn, and Google to gather relevant information and insights.