Easily Delete Demanded Field in the Retention Agreement

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How to Delete Demanded Field in the Retention Agreement

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hello everyone and welcome to episode 15 of data matters on what is a beautiful afternoon here in the UK Im Vicki Gill well partner at privacy culture and Im here with my business partner Steve Wright hello and a very warm welcome to Robert bond Robert is a partner at Bristows LLP we also have Steven bond whos information rights manager at the Open University hello so todays topic is retention and deletion now this is something that traditionally has so often been an afterthought than perhaps it feels like it should be at the end of the process which is probably why it usually it usually was forgotten in many cases Im sure many IT professionals have had a bit of an i-told-you-so moment over the past couple of years because theyve been telling us for a long long time that to optimize our systems and processes we need to make sure that we have a retention schedule in place and we are regularly deleting the information that we dont need but now we are truly obliged under the gdpr

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What is the difference between deletion and retention?

Retain-only: Retain content forever or for a specified period of time. Delete-only: Permanently delete content after a specified period of time.

What is the difference between retention and deletion?

Retain-only: Retain content forever or for a specified period of time. Delete-only: Permanently delete content after a specified period of time.

Where do emails deleted by retention policy go?

This is called a Soft deletion. After 30 days, a retention policy on the Deleted Items folder means that your item is automatically moved from your Deleted Items folder to the Deletions folder. This is called a Permanent Deletion. This also happens if you actively choose to empty your Deleted Items folder.

What is a retention deletion label used for?

Retention labels help you retain what you need and delete what you dont at the item level (document or email). They are also used to declare an item as a record as part of a records management solution for your Microsoft 365 data.

What happens when you remove a retention policy Office 365?

However, when you disable the retention policy in Office 365 for users or if theres no other retention policy assigned, the messages or mail items in those user mailboxes may never expire.

What happens if you delete a retention policy?

What happens to the content on the site once the Retention policy is disabled/deleted? Assuming there are no other Retention policies in effect, the content on the site, including the PHL will remain and the PHL will no longer be updated for a 30-day grace period.

Does retention policy prevent deletion?

Microsoft 365 retention policies These policies work behind the scenes as a kind of safety net, preventing the complete deletion of content stored in Exchange Online mailboxes and OneDrives (and also Teams chats/posts and SharePoint sites), including end-user deleted items, for minimum periods of time.

What happens when retention policy is deleted?

At the end of the retention period, when the last item in the mailbox or OneDrive is no longer covered by the retention period and is automatically deleted, the mailbox or OneDrive will be deleted by the system as no retention hold applies.

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Delete Demanded Field in the Retention Agreement