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tone is a powerful tool for determining the outcome of communications the tone of a written document reflects the attitude of the writer and your tone is directed at the reader the message or both tone quality falls into two categories negative or positive for the most part positive tone elicits positive responses while negative tone elicits negative responses to ensure a readers perspective in business writing positive tone is a must have you ever heard the expression keep it short and sweet clearly the shortened business writing refers to clear and concise writing sweet on the other hand is all about business tone this principle reminds you to get things done in paragraph 1 using positive tone tones not what you say its how you say it your tone should create a spirit of cooperation and leave your readers feeling good about themselves it should also eliminate any possibility that your readers could feel defensive tone is personal it reflects how you feel about the reader take a lo