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Writing a catering proposal well is crucial because it serves as a first impression, much like a first date. The proposal is an opportunity to showcase your business and connect with potential clients. It’s important to make a strong impact and present your offerings effectively. The speaker plans to demonstrate the process of crafting a proposal using a platform called PandaDoc, which they currently use. They mention that using a provided link grants a 10% discount when signing up. Additionally, after sending the proposal, users receive notifications regarding how long clients spend on specific sections, enhancing follow-up opportunities.