Correct name in the Employee Resignation

Aug 6th, 2022
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How to correct name in the Employee Resignation

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61 votes

So I had a client call me last night, and he was telling me that he lost one of his people -- the guy had given him some notice. He said to the fellow that worked for him for about ten years, he said, Is there anything that I could have done differently? Is there anything you want to talk about? Do you want to sleep on it for a night? The guy said, Yeah, Ill sleep on it for a night. He slept on it -- if he did or didnt -- and he came in the next day, which is this morning, and said, Im not changing my mind. Im still leaving. My client, who Ive known for years, said to him, Okay. All the money that weve invested in you for the last 24 months -- the last two years. Your employment agreement says I can claw that back. So, Im going to do an accounting and youre going to have to pay me back for all the money weve invested in you for training and incentives, whatever. Mostly training. The employee just froze. They parted ways not amicably. Not amicably. So, my client, like I

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1. Obtain a resignation letter and fulfill your legal requirements. Employers need a resignation letter on file so the employee cant claim they were terminated. This can be a short confirmation of departure in writing that is signed and dated by the departing employee.
As soon as youre notified of a resignation, contact payroll and IT to begin offboarding procedures. In addition, have the employee sign any necessary paperwork, such as a resignation letter or a noncompete or nondisclosure agreement, and notify the individual of benefits end dates and any COBRA considerations.
Ask the employee to sign a resignation letter to document that the employee left voluntarily and the effective date. Keep the resignation letter in the employees personnel file. If you cant obtain a resignation letter, document the reasons for the separation and keep that record in the employees personnel file.
How Should HR Handle an Employee Resignation? Step 1: Figure Out Last Day of Employment. Step 2: Schedule and Conduct an Exit Interview. Step 3: Provide Benefit Information. Step 4: Legal Documents. Step 5: Company Property.
How to announce an employees departure Address the office. Begin by addressing it to the appropriate party or department. State the purpose of the letter. List the leave date and other relevant details. Offer information for next steps. Include information about a farewell event. Express gratitude.
Notify HR/Payroll Department Typically, employers have an HR name change form that an employee must complete, as well as submit the proof of identity and name change forms. This commonly includes the new Social Security card, document of name change (i.e. marriage certificate), and tax forms (i.e. Form W-4, Form I-9).
Prepare the employees file. Youll want to include their resignation letter, compensation records, a record of the exit interview, their personal contact information, and any additional documents (like non-disclosure agreements).
The Internal Revenue Service (IRS) requires that the name on the Social Security card match the name on W-4 and W-2 forms. Update the employees benefits paperwork. If the change is related to marriage or other qualifying event, the employee may also want to change elections or add or remove a spouse or dependent(s).

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