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Notaries are frequently requested to perform copy certifications, which is a formal act confirming that a photocopy of an original document is accurate. Common documents for copy certifications include contracts, letters, settlement statements, agreements, and bills of sale. While the process is straightforward, some states have prohibitions or specific requirements regarding copy certifications. Notaries should first verify if the documents presented can be certified, as certain documents like birth, death, marriage records, passports, and IDs are typically excluded. If eligible, the notary must then closely compare the original document to the copy to ensure they are identical, and may need to create a copy of the original themselves if required.
