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is it required by law to keep copies of id and social security cards for employees lets get into it [Music] the department of homeland security says the following if you choose to copy or scan documents an employee presents when completing form i-9 you must retain the copies with their form i-9 or the employee record if you are enrolled in e-verify you must copy the following list a documents used as part of photo matching us passport u.s passport card form i-55 permanent resident card and form i-766 employment authorization document making copies of an employees document does not take the place of completing form i-9 even if you retain copies of documents you are still required to fully complete and retain form i-9 if you do not participate in e-verify you are not required to make photocopies of documents if you choose to retain copies of an employees documents for reasons unrelated to e-verify requirements you must do so for all employees regardless of actual or perceived nationa
