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notaries are often asked to perform copy certifications an official notarial act affirming that a photocopy of an original document is a true and accurate reproduction of the original copy certifications are often performed on contracts letters settlement statements agreements and bills of sale copy certifications arent complicated but some states prohibit them and others have specific requirements so heres what you need to know when a customer presents a set of documents for copy certification your first step is to make sure the document can be copy certified many states prohibit them on things like birth death and marriage records passports and identification documents if youre not sure check your states rules or call the nna hotline if the document can be copy certified your second step is to closely compare the original to the copy to confirm they are identical in some cases you may be asked to make a copy of the original document yourself examine the documents closely even if