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To compress a Microsoft PowerPoint file for easier sharing, start by reducing the size of images, which typically contribute the most to file weight. Click on any image in the presentation and go to the Picture Tools Format menu, then select "Compress Pictures." Keep the two top boxes checked, choose "Use default resolution," and click OK to lower the image resolution. Next, go to File, then Save As, and select Save Options. In the Advanced section, tick "Discard editing data" and change the Default resolution to a lower setting. Finally, save the presentation as a new file to create a space-efficient version.