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To compress a Microsoft PowerPoint file for easier sharing via email or online, start by minimizing the file size, particularly focusing on images, which often contribute significantly to the overall size. Click on an image, then access the Picture Tools Format menu and select "Compress Pictures." Ensure the top two options are checked and use the default resolution before confirming. Next, go to the File Save As menu and select Save Options, then the Advanced option. Check "Discard editing data" and lower the Default resolution to further reduce file size. Finally, save the presentation as a new file to create a more compact version of your PowerPoint.