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Welcome to Excel tricks from technologyadvice.com. Today, we will show you a simple trick with Microsoft Excel to eliminate errors and save time. Adding images and graphics to your spreadsheets can be great but increases the file size. To compress images and reduce file size for emailing, select the picture, go to format under picture tools, click compress pictures, choose the desired compression amount (e.g. email), and click OK. Be cautious as compressing images will slightly reduce quality.