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Subscribe to Simon Says and click on the Bell icon to receive notifications. This tutorial will show you how to reduce the size of Excel files as data complexity increases. Excel file sizes can range from kilobytes to megabytes, and large files can be slow and difficult to share. One way to reduce the size is by saving the file as a binary spreadsheet. To do this, navigate to File, click on Save As, enter the file name and location, select Excel binary workbook, and click Save.