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Learn how to compress Microsoft PowerPoint files for sharing online or via email. Start by compressing all images in the presentation to reduce file size. Click on any image, go to Picture Tools Format, and choose Compress Pictures. Leave top two boxes checked, select Use default resolution, and click OK. Next, go to File Save As, choose Save Options, check Discard editing data, and lower Default resolution. Save the presentation as a new file to create a smaller PowerPoint file.