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Today, I will show you two ways to reduce the file size of your Excel file - using the pivot cache feature and the data model. The file I have contains almost a million rows and 20 columns, making it 97 Megs in size. To send such a large file, we need to reduce its size. To do this, we can create a pivot table by selecting the data range, clicking on insert, and then pivot table. This will help reduce the file size before emailing it.