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In this tutorial, the instructor demonstrates how to reduce the file size of an Excel file from 16.4 mb to less than 50 kb. The key step is to save the CSV file as an Excel file. By doing so, the file size decreased to 3.18 mb. The tutorial emphasizes the importance of having a tabular format with rows and columns and no empty cells in top rows or on the right side. The data in the file includes series reference, period data, value, status, and dollars. By following these steps, you can achieve significant reduction in file size without losing data.