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This video demonstrates how to reduce the size of an Excel file without deleting data. The first step is to compress picture sizes in Excel by selecting the picture, going to picture format, and choosing compress under adjust. You can choose different options for compression. An alternative method is to go to file, then options, then advanced, and select discard editing data and don't compress image file in the image size and quality section. This helps ensure pictures will always be compressed without manual intervention.