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This video tutorial discusses the process of arranging a resolution in lieu of an annual general meeting. The director or board of directors is responsible for calling the meeting and notifying all shareholders according to legal requirements. The notice must be received by all shareholders 21 days prior to the meeting, providing details of the dates, time, location, and agenda. Shareholder notices can be sent via email if allowed in the company's memorandum of incorporation. An AGM can also be called on short notice with shareholder agreement, but all shareholders must be informed of their right to appoint a proxy. The chairperson, who may not be a director, oversees the AGM, with a nominated person recording meeting minutes.
