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To utilize the "Next Record If" mail merge rule in Word, first position the cursor where you want the next record's data to appear. Then, navigate to the Mailings tab, click on the Rules dropdown, and select the "Next Record If" command. In the dialog box, choose the field to search for a value from the dropdown, specify the comparison criteria, and click OK to insert the mail merge field into the document. Visit forward slash free for the complete tutorial.