Clear up zip code in excel

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Aug 6th, 2022
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How to clear up zip code in excel

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there are a handful of data types that are notoriously difficult to work with in Excel one of them is dates and the others are zip codes and phone numbers and the reason why these types of data are challenging to work with in Excel is that they look like numbers they look like quantitative value fields and because of that Excel often converts them into numerical values the same way that it would convert sales data or leads or clicks or dollar spent and the fact is I really donamp;#39;t want to treat things like zip codes or phone numbers that way because weamp;#39;ll never want to apply any sort of statistical operation or aggregation or summarization to those values in other words it will never in a million years make sense to add to phone numbers together even though their numbers and they look like values weamp;#39;d like to treat them more like text in this case so hereamp;#39;s an example of what zip codes and telephone numbers often look like when you load them into Excel the

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Shorten to Five Digits Insert a new column to the right of your current zip code column. Type or copy and paste =LEFT(C2,5) , replacing C2 with your cells identifier. Drag the formula down the rest of your column.
Type the formula =SUBSTITUTE(Cell1,-,) into the fx text box. You can replace the Cell1 section with the name of the cell you want to delete dashes from and press the enter button on your keyboard. Continue using the SUBSTITUTE formula to delete dashes from individual cells throughout your Excel spreadsheet.
Export the query to Excel and remove the +4: In Excel, highlight the column with the ZIP codes. Select Data, Text to Columns from the menu bar. In Step 1 of 3, ensure Delimited is selected and click Next. In Step 2 of 3, unmark Tab and select Other. In Step 3 of 3, make no changes and click Finish.
In the field to the right of the first zip code in the list, type the following formula: =TEXT(,00000), where x is the cellname of the first zip code in the list. For example, if the Zip Code column is column F, and the first row of data is in row 2, you will type =TEXT(F2,00000).
Apply a predefined postal code format to numbers Select the cell or range of cells that you want to format. On the Home tab, next to General, in the Number Format box. In the Format Cells dialog box, under Category, click Special. In the Type list, click Zip Code or Zip Code + 4.
0:37 1:01 Just select the column. Right click select format cells choose special and then select zip codeMoreJust select the column. Right click select format cells choose special and then select zip code click OK and tada. Weve got our leading 0 back.
Follow the steps below to shorten to five digits: Insert a new column to the right of your current zip code column. Type or copy and paste =LEFT(C2,5) , replacing C2 with your cells identifier. Drag the formula down the rest of your column.
If youre importing addresses from an external file, you may notice that the leading zeros in postal codes disappear. Thats because Excel interprets the column of postal code values as numbers, when what you really need is for them to be stored and formatted as text.

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