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outlooks conversation cleanup feature is a great way to save time and save space it can delete a tidal wave of older messages from a conversation while preserving all the information it does this by checking whether a later message in the conversation or a newer message contains any of the text of an older message if it does outlook deletes the older messages and then retains only the newer ones which contain the text from the older ones its smart enough not to delete any messages with attachments to use this feature what you first need to do is go to the View tab and turn on show is a conversation so youll notice if I click here Im gonna do that just in this folder and youll notice now my mail is organized by conversation so you can see I have a few conversations going on and you can see I could open these up and it would give me the information of whats happened in the past there now once this is turned on I can go to the Home tab and youll notice Ive got a cleanup button her