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creating taking and checking a rental application a rental application collects all the information a landlord will need to know to make a decision to approve or decline the applicant its important that the information that is gathered is not discriminatory and is only needed or used for the purpose of the specific tenancy since each rental unit may be a little different the landlord can customize the rental application form to suit the needs unless a standard form is prescribed by local laws information you can ask for includes full name it is helpful to see a piece of government-issued identification to confirm they are who they say they are and to ensure you have their full name and not just a short name or a nickname rental history which could include a current rental address and previous history if they have not been at the current address for at least three years i prefer a three-year history some people will go as far as a five-year history current landlord contact information