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Employers are legally required to maintain personnel files for employees in accordance with state and federal laws. These files help organize employee information and must be kept for specified durations: historically three years, now four years in California, which includes the duration of employment and four years post-employment. Maintaining these files aids in tracking employee data and metrics. Ensuring confidentiality is crucial; personnel files should be stored securely to prevent loss, damage, or unauthorized access. Additionally, employers should create backups of these files to further protect sensitive information.
